Admin Executive

John Cockerill, enablers of opportunities

Driven since 1817 by the entrepreneurial spirit and thirst for innovation of its founder, the John Cockerill Group develops large-scale technological solutions to meet the needs of its time: facilitating access to low carbon energies, enabling sustainable industrial production, preserving natural resources, contributing to greener mobility, enhancing security and installing essential infrastructures. 

Its offer to businesses, governments and communities consists of services and associated equipment for the sectors of energy, defence, industry, the environment, transports, and infrastructures. With more than 8,000 employees, John Cockerill achieved a turnover of € 1.417 billion in 2024 in 28 countries, on 5 continents. 

Location - Mumbai, India

Job Purpose

• The incumbent is responsible for managing day-to-day administrative operations, ensuring smooth functioning of the office, supporting staff and management, and maintaining efficient workflow across departments. The role involves office coordination, vendor management, documentation, facility administration, and general support.

Key Responsibilities

Administrative Support and Office Management:

• Oversee day-to-day office operations, including correspondence, filing, documentation, and record management.
• Manage courier dispatches and ensure timely delivery and tracking of all outgoing and incoming parcels.
• Maintain and monitor office supplies, stationery, and asset inventory to ensure availability and proper usage.

Time Office Management:

• Monitor and manage biometric attendance systems on a daily basis to ensure accurate time tracking.
• Maintain precise employee attendance records, including shift schedules, overtime, and leave data.
• Verify daily attendance entries and prepare monthly attendance summaries for payroll processing.
• Update the system with new joiners, resignations, shift changes, and other employee movements in a timely manner.
• Process leave applications, maintain updated leave balance reports, and track absenteeism trends.
• Prepare and share daily, weekly, and monthly time office reports with HR and management.

Compliance & Documentation

• Ensure adherence to company policies, labor regulations, and statutory norms (PF, ESIC, etc., if applicable).
• Maintain confidentiality of company data, employee information, and official documentation.
• Support internal audits and ensure proper documentation for compliance.

Travel, Logistics & Event Coordination

• Coordinate travel arrangements, hotel bookings, and logistics for employees and visiting guests.
• Assist in planning and organizing company events, audits, and employee engagement activities.

Vendor & Facility Management

• Liaise with vendors and service providers to ensure smooth facility maintenance and efficient office services.

• Review quotations, coordinate AMC (Annual Maintenance Contracts), and ensure timely service delivery.
• Maintain vendor records, bills, and documentation for audit and compliance.

Education and Experience

·                  Graduate in any discipline.

·                  8 to 12 years of experience in time office and administrative roles.

·                  Experience in manufacturing, construction, or corporate environments preferred.

·                  Familiarity with HRMS / ERP systems is an added advantage.

Background, Skills, and Competencies

• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Reliable, disciplined, and proactive.
• Strong sense of responsibility and punctuality.
• Professional demeanor and positive attitude.
• Ability to work independently and as part of a team.
• Effective time-management skills and multitasking ability.
• Perseverant and result-oriented.

Who We Are               

About John Cockerill

• John Cockerill is a global player in energy transition. With more than 200 years of experience in energy, industry and mobility, the company designs and integrates innovative technology to facilitate access to low-carbon energy. These technologies and associated expertise are dedicated to the production, storage, and distribution of electricity from renewable energy sources and to optimizing the efficiency of power plants.
• The technologies apply to steam-gas, hydraulic, hydrogen, solar, nuclear, wind and biomass energy.
• To complement its commitment to the fight against climate change, John Cockerill is also deploying solutions to contribute to greener mobility, to produce responsibly, to preserve natural resources and to fight against insecurity.
• In 2020 John Cockerill achieved a turnover of Euro 1.01 bn in 19 countries. John Cockerill, which is privately owned, employs 5,200 people worldwide, including more than 400 in India.

Equal Opportunity Employer                  

John Cockerill and all John Cockerill Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

John Cockerill offers you career and development opportunities within its various sectors in a friendly working environment. 
Do you want to work for an innovative company that will allow you to take up technical challenges on a daily basis?
We look forward to receiving your application and to meeting you!

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